Postal Information - Indicias
Our staff at KD Mailing & Fulfillment is extremely knowledgeable in postal regulations. KD works with our clients to create the best direct mail piece design. Let us show you how to set up a mailing piece to help qualify for the best postal rates, eligible postal discounts and post office services.
Postal Indicia – Non-profit Indicia Sample
A postal indicia offers a number of advantages over traditional forms of postage
Non-Profit Indicia Samples
| Sample of First Class Indicia | |
| Presorted First Class Mail US Postage Paid “Your City & State” Permit # # # # | FIRST CLASS PRESORT US POSTAGE PAID “YOUR COMPANY NAME” |
| Sample of Standard Mail Indicia | |
| PRSRT STD US Postage Paid “Your City & State” Permit # # # # | PRSRT STD US POSTAGE PAID “YOUR COMPANY NAME” |
| Sample of Non-Profit Mail Indicia | |
| Non-Profit Org. US Postage Paid “Your City & State” PERMIT #### | Non-Profit Org. US Postage Paid “Your Company Name” |
Learn More About Non-Profit Mailing
How to Get an Indicia
Apply for a Permit
A postal indicia is also known as a post permit imprint. Typically, if you’re mailing something in bulk, USPS allows you an option of using postal indicia instead of a live postage stamp or a meter mark. In order to use a postal indicia, you need to apply for a permit account where you are going to enter your mail for verification. This postal permit imprint will let the post office know who is responsible for the payment of postage by the city of origin and the permit number shown on the indicia. It will also tell the post office if the mailing is first-class, standard or nonprofit.
Open an Account
To open a permit account, the USPS charges $225, and the account can be renewed yearly for $125. However, you need to have a separate permit for first-class and standard mail. In order to keep your permit account active, you need to use it at least once every two years. You cannot use a postal permit imprint to mail a single piece of mail. You need to mail at least 500 pieces if it’s a first-class mailing or 200 pieces if it’s a standard mailing. When using a mailing service, it is typical for that service to allow you to use their permit number or postal permit imprint as the mailing agent.
Set up a company indicia
A company indicia (second example of each pair above), substitutes your company name in place of the permit number, city and state. To use a company postal indicia, you must own permits in two or more post offices, and be authorized by those post offices to use a company indicia. And when using a company postal indicia, you must place your return address in the upper left hand corner of the address block.
Learn more about mailing for non-profits
Mailing Services that Deliver Results
Do you need assistance or have questions about one of the above non-profit indicia samples? Many businesses and non-profit organizations have turned to our direct mail fulfillment center to gain the advantage with expert warehousing and distribution services. Whether you just need assistance with a one-time direct mail campaign or would like information about our non-profit mailing services in Chicago, KD Mailing & Fulfillment can deliver results. Get in touch with our experts today.